"Time Traces" Privacy Policy
This policy applies exclusively to all products and services provided by "Time Traces".
Last updated: January 5, 2024
Introduction
"Time Traces" ("we") is a software service platform designed to meet people's needs to record how they spend their time. We recognize the importance of personal information to you and are committed to protecting your personal information securely and reliably. We promise to adopt appropriate security measures in line with mature industry standards to protect your personal information. To provide you with our products/services (hereinafter referred to as "services") and improve service quality, we will collect, store, use, and provide your personal information (hereinafter referred to as "information") following principles such as responsibility consistency, clear purpose, consent, minimal necessity, security assurance, participant involvement, and transparency. We respect your privacy, and thus "Time Traces" presents the following privacy policy terms to explain our policies on the collection, storage, use, and protection of user personal information.
Notice
"Time Traces" hereby emphasizes that before using our services, please read and fully understand this "Time Traces Privacy Policy" (hereinafter referred to as "this Policy"), especially the content marked in bold. If you have any questions about any term, please feel free to contact us. If you are a non-registered user and disagree with this Policy, please do not continue using our services. If you agree to this Policy by clicking the agree button online and start using our products or services, it will be regarded as your acceptance of the terms of this Policy.
Definitions
Personal Information: Various information recorded electronically or by other means related to identified or identifiable natural persons.
Sensitive Personal Information: Personal information that, once leaked or illegally used, could easily harm the dignity of natural persons or endanger personal and property safety, including biometric, religious beliefs, specific identities, medical health, financial accounts, whereabouts, and personal information of minors under the age of fourteen.
Affiliates: Parties that control, are controlled by, or are under common control with another party, or have significant influence over another party.
Device: Devices that can access the "Time Traces" App, including desktop computers, laptops, tablets, smartphones, and other smart terminals.
Privacy Policy
For your convenience, we have organized this policy into the following index for reference:
How we collect and use personal information
Use of Cookies and similar technologies
How we store and protect personal information
How we share, delegate processing, publicly disclose, and transfer your personal information
How We Collect and Use Personal Information
We will follow the principles of legality, legitimacy, necessity, and collect and use your personal information as specified below. If we cannot obtain and use the necessary personal information, we may not be able to provide the corresponding services, and we ask for your understanding in such cases.
1.1 Information you provide voluntarily or allow us to collect
1.2 According to relevant laws and regulations, in the following circumstances, we may collect and use your personal information without your consent:
National security, public safety, public interest;
Legal, regulatory, or mandatory administrative/judicial requirements;
Emergency situations to protect significant interests of you or others when it is difficult to obtain your consent;
Information you disclose to the public on your own;
Necessary for signing or performing a service contract between us;
Necessary for maintaining the safe and stable operation of our provided products/services, such as identifying and dealing with service malfunctions;
Situations stipulated by laws and regulations.
Use of Cookies and Similar Technologies
2.1 Cookies
To improve user experience, we may store a small data file called "Cookie" on your computer or mobile device. With Cookies, the software can store your preferences and settings, saving you from submitting login information every time you log in. Depending on your preferences, we may provide you with the most relevant service information. You can manage or delete Cookies based on your preferences (deletion methods include: deleting the software (if it's an iOS version), clearing cache, or deleting cookies in browser settings). Disabling or deleting Cookies may affect the full or partial functionality of the services we provide.
How We Store and Protect Personal Information
3.1 Storage Duration
Unless otherwise stipulated by laws and regulations, we will stop collecting your personal information when you stop using our services and delete or anonymize your personal information within a reasonable period.
3.2 Personal Information Protection
We have established and improved security measures that meet industry standards to protect user personal information. We strictly set access permissions for user personal information based on the principle of necessity and minimal authorization, controlling the scope of knowledge about user personal information.
We take all reasonable and feasible measures to ensure that no unrelated personal information is collected. We will retain your information only for the period necessary to achieve the purposes described in this policy, unless an extension of the retention period is required or permitted by law. For example, the "E-commerce Law of the People's Republic of China" requires that information on goods and services, transaction information be retained for no less than three years from the date of transaction completion; the "Cybersecurity Law" requires that relevant network logs be retained for no less than six months. The criteria for determining the aforementioned period include:
a. Completing transaction purposes related to you, maintaining corresponding transaction and business records, responding to your possible inquiries or complaints;
b. Completing other business functions you have agreed to use;
c. Ensuring the security and quality of the services we provide to you;
d. Whether you agree to a longer retention period;
e. Other special provisions for retention periods.
In the event of a security incident involving personal information leakage, we will initiate emergency plans according to legal and regulatory requirements to prevent the expansion of security incidents and notify you. The notification may include basic information about the security incident, possible impacts, measures we have taken or will take, suggestions for you to independently prevent and reduce risks, and remedies for you. We will promptly inform you of the event by email, letter, phone, push notification, etc. If it's difficult to inform individual information subjects one by one, we will take reasonable and effective measures to issue an announcement.
We will also proactively report the handling of personal information security events to regulatory authorities as required.
How We Share, Publicly Disclose, and Transfer Your Personal Information
4.1 Sharing Information
We will not share your personal information with any companies, organizations, or individuals outside of our company, except in the following cases:
Sharing with explicit consent: After obtaining your explicit consent, we will share your personal information with other parties.
We may share your personal information according to laws and regulations or mandatory government requirements.
We may share your personal information with our affiliates, but we will only share necessary personal information, subject to the purposes stated in this privacy policy. If affiliates wish to change the processing purpose of personal information, they will seek your consent again.
Sharing with authorized partners: Some of our services are provided by authorized partners. We may share some of your personal information with our partners to provide better customer service and user experience. We will only share your personal information for legal, legitimate, necessary, specific, and explicit purposes, and only the personal information necessary for providing the service will be shared. Our partners have no right to use the shared personal information for any other purposes.
Currently, our authorized partners include the following types:
(a) To provide services and improve service quality, we may share information with third parties, including our affiliates and partners. If we share your personal information with third parties, we will follow legal, legitimate, and necessary principles and conduct a security assessment. If the third party is an affiliate, we will ensure that the third party stores, protects, and uses your personal information strictly in accordance with the provisions of this policy. If the third party is a partner, we will seek or confirm that the third party has obtained your explicit consent for sharing information.
(b) To provide a rich advertising service experience, we will introduce third-party advertising service providers (such as Beijing ByteDance Technology Co., Ltd.) to provide you with advertisements. In the process of delivering advertisements, we will follow the principle of minimization and share your personal information with third-party advertising service providers and third-party advertising monitoring service providers. We will carefully select partners and sign relevant agreements, requiring them to take legal measures to protect your personal information.
4.2 Public Disclosure of Information
We will only publicly disclose collected personal information in the following cases:
We will obtain your explicit consent in advance.
In cases where it is necessary to provide your personal information based on legal, regulatory requirements, or mandatory administrative enforcement or judicial requirements, we may publicly disclose your personal information according to the required types of personal information and disclosure methods. Under the premise of complying with laws and regulations, when we receive requests for such disclosures, we will require the provision of corresponding legal documents, such as subpoenas or investigative letters.
4.3 Transfer of Information
We will not transfer your personal information to any third party, but if there are transactions such as company mergers/divestitures or asset transfers that require the transfer of your personal information, we will inform you of such circumstances, and the receiving company will continue to protect your personal information in accordance with standards not lower than those of this policy.
4.5 In the following cases, we may share, transfer to third parties, or publicly disclose your personal information according to the law without obtaining your consent:
National security, public safety, public interest needs;
Legal, regulatory, or mandatory administrative/judicial requirements;
Emergency situations to protect significant interests of you or others;
Situations stipulated by laws and regulations.